Using the Paypal invoice feature for your small business needs

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Whether your are a new blogger or an experienced blogger, a small business owner or freelancer you may have been asked if “you accept Paypal.” You may have also been asked to submit an invoice via PayPal or by some clients to accept credit cards. All of these things can be done, making PayPal an efficient way of keeping track of payments and expenses as well as what is outstanding or unpaid, and providing a quick way to send a reminder. I find PayPal (other than the fees) to be one of my favorite methods of handling my small business finances.

+ The information provided is based on the belief that you currently have a PayPal account. If you don’t have one, it can be easily created by visiting Paypal.com. If additional assistance is needed when setting up your account or using it for business be sure to talk to the helpful customer support system.

creating a paypal invoice

Log into your account and select the Send and Request option.

creating a paypal invoice

Select Create Invoice.

paypal invoice feature

 

Select the type of invoice you need to submit. I usually use the default function because my invoices usually are a flat rate sum but I like being able to detail what it is. You can also use the amount function if you are charging a rate only. Select hours if you charge by the hour (example 4 hours at $55 an hour).  The invoice number and date are automatic, however you may want to change the invoice number if you have for example submitted other invoices using an alternate method.

If you need to you can create your own template, however the three provided do offer most the itemization that they need.

Optional items: You can upload your logo and use your logo on your invoice. Other optional items include changing the due date, reference number, currency or due date. Additional options include attaching files like reports.

Include the email address to the person you need to bill. Once you have included their address it can be saved and used  repeatedly by starting to type the name. You can also send to multiple parties. For example I’ve had some clients where I send it to the accountant for payment, but also to the marketing department so that she would know it had been submitted and be aware of where it was in the process.

paypal invoicing

I like to end my invoices in the notes section with “Thank you for your business,” or other note of appreciation. I leave other correspondence for email messages. Terms and conditions can be stated, for example my contractor included a note about the warranty on the parts and labor for the repairs made in my house and attached the files of the items used and hours worked.

PREVIEW: It’s important to preview and review your invoices before sending. The wrong number can cause difficulties with your client. You can also save them to be sent at a later date should you get called away from the office.

SEND: Click send and you will receive an email message to the email account associated with your Paypal account confirming your invoice has been issued. An email will be sent to the client to pay and they may use their debit or credit card or their PayPal funds available in their account.

It’s that easy. I like that I can also go through the unpaid invoices quickly and easily with the sorting function or I can look at the full list of all paid and unpaid. Use the “REMIND” button to remind clients that they invoice remains unpaid when it has not been paid by the time agreed upon.

Remember PayPal just charge a fee but then again most of these types of services as well as even some banks do. Consult your accountant to determine if it is a tax deductible expense.

This is just the basics of using the PayPal invoice feature, be sure to contact their customer service department for additional information as well as assistance should you have any problems.

 

 

 

 

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The Unofficial Tax Handbook for Bloggers

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unofficial tax handbook bloggers

It’s that time of the year again when bloggers thoughts turn towards taxes. To be honest, we should be thinking about them all the time, but with the approaching deadline to file taxes it becomes even more urgent that we look at our income, expenses and muddle through all the tax do’s and don’t. Becky Mansfield, Mickey Mansfield and Paula Rollo have put been doing this for years, and consulting with CPA professionals in their states and offer up their answers to the most pressing questions which many bloggers have.

If I cook and post the recipe on my site can I deduct the groceries?

Is my gas to and from an event tax deductible?

I have a home office – but it’s the corner of my living room. What do I do?

Frequently asked questions are answered by bloggers who do what you do every day. How do they organize for tax season? What have they learned about home offices and deductions?  Taxes used to be easy for many of us, as we either handed everything to an accountant or simply filled in the boxes on the 1040 on our own, but as blogs grow and turn into businesses it’s important to know what we can and can’t do with our income and expenses.

Find out more about The Unofficial Tax Handbook for Bloggers and pick up your copy. Find out more about Becky and Paula as well as How to Start Your Blog, Get Private Blog Coaching, Why Your Blog is Failing and How to Fix it, you  visit them at Blogging on the Side.

Disclosure: This post contains affiliate links, however all opinions expressed are 100% my own.

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Expert tips on boosting your online and social media presence

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Tim Carroll Interview on social media presence

I recently had the opportunity to interview Tim Carroll, VP of Small Business Engagement at Deluxe Corp. We discussed several topics important to bloggers, social media professionals as well as anyone from small to big business, that has an interest in increasing their online and social media presence.

Grab your notepads, you will want to take some notes using his tips on:

  • Maximizing your social media  and web presence
  • How much is too much?
  • When to DIY and when to leave it to the experts
  • Guest Posts
  • SEO tips
  • Find out where you can get additional information and free webinars. 

Tim Carroll has a strong track record of developing innovative ideas, embracing new media and building focused, cross-functional teams. Most recently, he has applied this expertise to lead Deluxe Corporation’s brand transformation initiative: building awareness of Deluxe’s products and services among small business owners and helping them live their passions. Tim holds a bachelor of arts in economics from Yale University. He is an active member of the Mobile Marketing Association, Direct Marketing Association and Minnesota Interactive Marketing Association.

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Writer’s Digest 83rd Annual Writing Competition Awaits Your Entry

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Writer’s Digest is one of the foremost publications for writers of all stripes and each year, it sponsors a writing competition with excellent prizes and recognition awarded to the winners. This year marks the 83rd occasion of the Annual Writing Competition and all are welcome to enter.

WD83AnComp_600px

How to Enter

 Entry into the contest is simple enough. You just register your work at Writer’s Digest online and pay a small entrance fee per submission. The early bird fee (good through May 5, 2014) is $25 for the first manuscript and $20 for each additional entry submitted during the same transaction. For poems, the fee is 15 for the first entry and $10 for each additional poem submitted during the same transaction. After the early bird deadline, the fees will increase to $30 for the first manuscript and $25 for each additional entry; for poems, $20 for the first entry and $15 for each additional poem submitted during the same transaction.

Available Categories

Writer’s Digest Annual Writing Competition includes a wide range of categories:

  • Inspirational Writing (Spiritual/Religious)
  • Memoirs/Personal Essay
  • Magazine Feature Article
  • Genre Short Story (Mystery, Romance, etc.)
  • Mainstream/Literary Short Story
  • Rhyming Poetry
  • Non-rhyming Poetry
  • Stage Play
  • Television/Movie Script
  • Children’s/Young Adult Fiction

Participants are encouraged to enter in as many categories as they wish and to enter before the early bird deadline to keep entry fees to a minimum.

 Winning is Everything

 What do you get if you win? Winners will be selected in each of the above categories and will get to see their name displayed in the 83rd Annual Writer’s Digest Competition Collection. In addition, winners will receive:  

  • An announcement of the winner on the cover of Writer’s Digest (On subscriber issues only)
  • A 30-minute Platform Strategy Consultation with Chuck Sambuchino, author of multiple books.
  • A one year subscription to Writer’s Digest eBooks
  • Get national exposure for your work
  • One on one attention with four editors or agents
  • A paid trip to the ever-popular Writer’s Digest Conference!
 And if you are selected as the Grand Prize winner, you will receive all of the above plus:
  •  $3,000 in cash!

Runners up will enjoy some smaller but still significant cash prizes and other goodies:

First place will receive $1,000 in cash and $100 off a purchase from the Writer’s Digest Shop

Second place will receive $500 cash and $100 off a purchase from the Writer’s Digest Shop

Third place will receive $250 in cash and $100 off a purchase from the Writer’s Digest Shop

Fourth place will receive $100 in cash and $50 off a purchase from the Writer’s Digest Shop

Fifth place will receive $50 in cash and $50 off a purchase from the Writer’s Digest Shop

Sixth through Tenth place winners will receive $25 in cash.

In addition, All winners will also receive:

Get Started Today

 If you’ve always wanted to submit your writing work in a contest, few are larger and more prestigious than the Writer’s Digest Annual Writing Competition. Click here to find out more and enter your material today!

 

Copyright 2014, Bryan Carey

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Free Kindle books for bloggers, business, writers and WAHM

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Looking for books on working at home, starting your successful business, writing, publishing, getting and keeping jobs and social media?  Today I found several free Kindle books to help you with each of those topics.

Disclosure: This post contains affiliate links which are used to support my site, business and family. However, all opinions expressed are 100% my own.  

Now, I haven’t read any of these books yet, I’m sharing them with you as fast as I find them.  They stand out to me because of the topics, reviews they may already have and well of course because they are FREE, at least for the time being.

However, if you are reading this post and they are no longer available for free on the Kindle that is not unusual! You know how quickly prices and available can change on Amazon, so grab them while you can.

    

Key word here – START! Even with experience and know how HAVING a successful blot takes time.

How To Write A Novel: How To Write A Blockbuster Novel That Will Sell-How To Make Money Writing And Finance Your Work (How To Write A Novel, How To Write … To Write Short Stories, Creative Writing,)

    

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30 Day Online Free Trial: Quickbooks: America’s No. 1 Small Business Software

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Small business owners know they have to keep records of financial transactions. They know the importance of accurate accounting, both for legal reasons and for their own reporting. They know it’s possible to use simple spreadsheets to keep track of transactions, but there are software products specifically made for small businesses and the most popular of them all is Quickbooks, a product from Intuit.

Disclosure:  This post contains affiliate links which are used to support this site.  However all opinions expressed are 100% our own. 

A Complete Package

Quickbooks was made with small business in mind. More than just a basic bookkeeping system, this software helps small businesses with customer receivables, vendor management, and even payroll. Quickbooks will create invoices for you with the push of a button. And new features, such as the ability to import banking data from the internet, continue to improve on an already solid product.

 Reporting Made Easy

Quickbooks is all about organization. Its software helps small businesses monitor customer payments, track expenses, etc. and it has the ability to download reports into Excel. This is great for those who prefer the advantages that a spreadsheet offers. With the click of your mouse, the report in front of you is converted to Excel format, where it can be manipulated and sorted using the ordinary tools of Microsoft Excel. This is true of everything from an accounts receivable aging report to a monthly income statement or balance sheet.

Ongoing Support

Parent company Intuit know that small businesses cannot afford any down time. This is why support is ready to assist its software users with quick answers to questions. The online site contains answers to common questions, including installation issues, transaction input, error codes, and more. Quickbooks even assists its users with accounting and finance issues/concerns, such as reconciling bank accounts, closing the year, creating 1099 forms, and paying sales taxes.

The Industry Leader

This program is the most popular software for small businesses and the reasons are clear. The product is designed to be intuitive and many users claim they can simply look around the screens and figure out what to do next. Help menus exist throughout and they can assist with problem resolution on the spot. And if something cannot be resolved, a quick check at the online site or a phone call to a customer service representative is often all that is necessary to find answers and get the software back up and running.

Try Quickbooks Online Free for 30 Days! No setup fees. Cancel Anytime!

It  is far less expensive than other business software and it takes less space to download on your personal computer or MAC. With so many advantages and such a low cost, it is the software of choice for millions of small businesses every day. Check out this Intuit product yourself, and see how easy bookkeeping and small business operations can be with Quickbooks in place.

 

 

Copyright 2014, Bryan Carey

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Blogger, Writer and Small Business Conference Schedule 2014

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There are many advantages to going to workshops and conferences pertaining to writing, blogging, small business ownership and social media.   Conferences can make you connections, help you with networking efforts, teach you new skills, help you brush up on skills and knowledge you already have and of course there is the fun of the travel!

While not a comprehensive list, here are many of the conferences going on across the country for writers, bloggers, small businesses, women in small business and social media interests.  Feel free to add to the list in your comments.

Note- normally I wouldn’t just do links  like this but would put them inside the content but in this case it may help since there are SO many of them to choose from.

Conferences and Workshops for 2014

WordCamp schedule for all cities throughout the year –> http://www.central.wordcamp.org

JANUARY

FEBRUARY

MARCH

APRIL

MAY

JUNE

JULY

AUGUST

SEPTEMBER

OCTOBER

NOVEMBER

DECEMBER


What have been some of the most productive conferences you have attended?  Which one(s) do you plan on attending in 2014?

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